Operations Coordinator

  • Job Reference: 00000060-1
  • Date Posted: 28 January 2022
  • Recruiter: TopFlight Personnel
  • Location: Harlow, Essex
  • Salary: £28,000
  • Sector: Administration
  • Job Type: Contract
  • Work Hours: Full Time
  • Contact: Geannette Rand
  • Email: Harlow@recroot.net
  • Telephone: 01279 412771

Job Description

We are currently looking for an Operations Coordinator for a Music publishing company in Harlow. It is a 12 months contract, but could lead to a permanent position. 


  • Handling telephone enquiries
  • Proof reading of marketing information (catalogues/brochures)
  • Dealing with customer enquiries regarding publications, orders
  • Setting up and maintaining records for customer database entry and item stock control
  • Updating customer stock data
  • Preparation and entry of fortnightly airfreight and sea-freight orders
  • Liaise with FMD warehouse team regarding status of incoming or outgoing shipments
  • Preparation and entry of weekly Digital print orders
  • Preparation and entry of purchase orders 
  • Prepare Reports for ‘lost’ and ‘back’ orders
  • Administration, invoicing and Processing of account orders
  • To manage PayPal account and other website payments
  • Attendance when required at Tradeshow events
  • Prepare sales reports and invoices for publishing partnerships such as Dogs and Birds and Piano Safari
  • Maintain daily/monthly sales reports
  • Prepare monthly invoices
  • Perform other duties as assigned


  • Knowledge and ability with Microsoft Office; including Excel and Access
  • Strong organisational skills and the ability to manage information and data efficiently and
  • Good communication skills: both oral and written
  • A high level of interpersonal skills. The successful applicant will be able to work in a professional manner with colleagues and staff
  • The ability to carry out work with the minimum of supervision, decide priorities, and use initiative
  • A willingness to learn new computer software packages (training will be given) and use
    them effectively
  • To be adaptable and flexible and to enjoy working as part of a team